Laptop vs Desktop: Which Device Is Right for Your Australian Business in 2025?
- Quenten Grasso
- May 28
- 3 min read
Updated: Jun 6
In the fast-paced world of technology, the choice between laptops and desktops remains crucial. Selecting the right tools boosts productivity and enhances security. It can also lead to significant cost savings. Here, we will explore the advantages and disadvantages of both options from the perspective of Australian small to medium-sized businesses (SMBs) in 2025.
Portability & the Hybrid Workplace
The shift toward remote and hybrid work began during the COVID-19 pandemic and continues today. Businesses now value flexibility more than ever. Modern business laptops are compact, measuring just 14 inches and weighing around 1.1 kg. They boast battery lives exceeding 10 hours and offer USB-C docking for seamless connectivity. This makes it easy for team members to switch between home, office, and client sites.
Desktop options have evolved too. Ultra-Small-Form-Factor PCs (USFF) and all-in-one computers allow office employees to relocate them with ease. For staff who spend 80-90% of their working hours in the office, desktops offer stability.
Choosing the Right Device
According to the Q10 system's recommendations, executives, consultants, and sales professionals benefit from using laptops as their primary tools. On the other hand, call center and accounts teams who remain at their desks most of the time should opt for desktops due to their lower costs and easier management.
Performance, Memory & Speed
The latest Intel Core Ultra and AMD Ryzen 7 processors empower high-end laptops to match desktop-grade performance. Larger chassis sizes facilitate better cooling systems, allowing for sustained high performance. If your workflow involves tasks like:
Multi-layer CAD or BIM models
Large-scale data analytics
4K video editing or color grading
You’ll find that desktop-class CPUs and discrete GPUs provide tremendous value. Meanwhile, modern laptops handle daily business applications, such as Office 365 and cloud-based CRMs, with ease.
Security & Compliance
Security remains a top priority for any business. Here are some key considerations:
Physical Control
Desktops have a lower risk of theft or loss because they typically remain in the office.
Attack Surface
Securing a single office network is simpler than managing dozens of roaming endpoints.
Mobility Risks
With laptops connecting to public Wi-Fi or 4G/5G networks, the threat landscape expands. The Australian Cyber Security Centre (ACSC) recommends that businesses enforce multi-factor authentication (MFA), disk encryption, and Mobile Device Management for portable devices.
At Q10 Systems, we employ endpoint detection and response (EDR) and zero-trust network access (ZTNA). Our team focuses on providing 24/7 monitoring across both laptops and desktops, emphasizing laptop security.
Cost of Ownership
Cost element | Typical desktop | Typical business laptop |
Up‑front price (i5/16 GB/512 GB) | ~$2,500 | ~$3,000 |
Lifecycle (warranty) | 5 years | 3 years |
Battery & PSU replacements | N/A | $150–250 over life |
Dock & extra monitor | Often included | ~$250–450 |
Desktops offer lower initial purchase prices and reduced maintenance costs. However, current supply chain issues have extended laptop SKU lead times beyond eight weeks. Businesses should factor this in when planning device refresh cycles.
Reliability & Repairability
Space constraints in laptops force manufacturers to compress components tightly. A broken screen or a swelling battery can render laptops unusable. In contrast, desktops use standard off-the-shelf components. This enables users to perform affordable upgrades, which also reduces electronic waste.
Sustainability & Power Draw
While modern CPUs have improved their energy efficiency, a 65 W laptop that operates continuously is more environmentally friendly than a 200 W tower under heavy load. Organizations aiming for ISO 14001 certification and carbon neutrality can meet their Scope 2 targets by focusing on laptop strategies.
Our Recommendation
Mobile/Hybrid Roles: Opt for premium business-grade laptops with a three-year on-site warranty. Include USB-C docks and encrypted SSDs for added security.
Desk-Bound Power Users: Invest in mini desktops paired with dual 24-inch monitors for enhanced screen space and upgrade flexibility.
Shared Spaces: Consider all-in-one PCs or thin clients with Virtual Desktop Infrastructure (VDI) for a modern aesthetic and centralized management.
Q10 Systems offers support for selecting the right devices. We provide imaging services to help achieve the perfect balance. Our full lifecycle device management encompasses procurement through to disposal, with continuous Australian support available 24/7.
Next Steps
Schedule a 30-minute device strategy call with our team here.
Review our free Device Security Checklist for determining Essential Eight baseline compliance.
Explore our Device-as-a-Service (DaaS) offerings, which promise predictable monthly OPEX instead of traditional CAPEX strains on your cash flow.
